Privacy Policy

Effective Date: 29-04-2025

1. Who We Are

Dutch Altered Community is a non-profit association based in the Netherlands. Our mission is to promote the card game Altered and support inclusive, skill-building gaming events across the Benelux.

2. What Data We Collect

We collect only the minimum amount of personal data necessary to organize events and operate our website. This may include:

  • Full name
  • Email address
  • Contact phone number (if provided)
  • Altered account username (used for tournament participation or linking your in-game identity)
  • Information necessary for event registration (e.g., age, ticket choices)
  • Optional data you choose to share (e.g., accessibility needs)

3. Why We Collect Your Data

We use your data solely to:

  • Register you for DAC-organized events
  • Communicate important updates and changes related to events
  • Link your Altered account username to tournament participation or rankings
  • Manage attendance and ensure fair tournament organization
  • Comply with safety or legal obligations

Your data is not used for commercial purposes and is never sold to third parties.

4. Legal Basis For Processing

Our processing of your data is based on the following legal grounds under GDPR:

  • Consent – when you voluntarily provide data (e.g., during registration)
  • Contractual necessity – to fulfill registration and participation in our events
  • Legitimate interest – to operate and promote events effectively and securely

5. Data Sharing

We do not sell or share your personal data with third parties, except:

  • When required by law or a legal authority
  • With trusted service providers assisting in event organization (e.g., ticketing platforms, tournament software), and only where necessary
  • Altered account usernames and email addresses may be shared with the game publisher (Equinox) and distributor (Asmodee NL) for ranking, fair play, and promotional transparency, strictly under community-related use

6. Data Retention

We retain personal data only as long as necessary for the purpose it was collected. Specifically:

  • Event-related data, including Altered usernames, is stored until the event concludes and for a short time afterward to finalize results and rankings
  • Email addresses and usernames may be retained (with consent) to notify users of future events

You can request deletion at any time (see Section 8).

7. Data Security

We implement reasonable technical and organizational safeguards to protect your data against unauthorized access, loss, misuse, or alteration.

8. Your Rights Under GDPR

You have the right to:

  • Access your personal data
  • Correct inaccurate or outdated data
  • Request deletion of your data
  • Withdraw consent where processing is based on it
  • Object to processing in certain cases
  • File a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens)

To exercise any of these rights, contact us at: Info@dutchalteredcommunity.eu

9. Photography, Video, and Streaming at Events

We may take photos and video recordings at events for promotional use on our website and social media. These may also be shared with Equinox and Asmodee the Netherlands for promotional use only.

 

Opt-Out Options:

  • You can opt out of appearing in media by informing us beforehand. We will make reasonable efforts to:
  • Avoid photographing or filming you directly
  • We may request a profile picture to help us crop or blur you in wide shots
  • A streaming table will be used during tournaments. You may opt out of streaming except during finals. If you opt out and reach the finals, we will ensure you are not visually recognizable.

10. Cookies

Our site may use essential cookies for functionality and basic analytics. You will be informed and offered options to manage your preferences where applicable.

11. Third-Party Links

Our website may link to external sites (e.g., Equinox or event-related services). We are not responsible for the privacy practices or content of those third-party websites.

12. Changes to This Policy

We may occasionally update this Privacy Policy. Changes will be published on our website with a new ‘Effective Date.’ Continued use of our services implies acceptance of the updated policy.